Good gentles, welcome! This page is devoted to the noble officers of the Great Northern War and the many duties they undertake to keep our grand gathering running smoothly. Each role is a vital thread in the tapestry of the event, from stewards who guide the vision, to officers who oversee combat, arts, hospitality, and more.
Here thou shalt find descriptions of the various offices and their responsibilities, so that all may know the labours behind the revels. And lo! If thy heart is moved to service, this page is also a call to arms for volunteers who would join the stewarding team. Whether thou art seasoned in organisation or simply eager to lend a hand, thy efforts shall be most welcome.
To serve as an officer is to help shape the spirit of GNW—ensuring safety, merriment, and fellowship for all who attend. Step forward, good gentles, and be part of the company that makes the war not only possible, but wondrous!
If thou art interested in taking up a vacant role within the stewarding team, please send word to the event stewards at gnw-stewards@lochac.sca.org
| Role | Responsibilities |
|---|---|
Marshal-in-Charge | Oversee combat activities during GNW – heavy, rapier, war and archery. Liaise with marshals designated for each discipline to ensure they are supported in their roles. Oversee armour inspection processes and allocate appropriate marshals to perform inspections if needed. |
| Marshal (Heavy) VACANT | Designate size of list field Co-ordinate heavy marshals for tourneys Determine format of tourneys Co-ordinate checking of authorisations and armour Liaise with Lists End of event report |
| Marshal (Rapier) VACANT | Designate size of list field Co-ordinate rapier marshals for tourneys Determine format of tourneys Liaise with Lists Co-ordinate checking of authorisations and armour Organise rapier war scenarios and marshals End of event report |
| Marshal (War) | Inspect and troubleshoot area designated for war Co-ordinate heavy war marshals Determine format of war scenarios Co-ordinate checking of authorisations and armour Co-create scenarios with combat archers Determine winning side End of event report |
| Marshal (Archery) VACANT | Inspect and troubleshoot area designated for war Coordinate with war marshal Coordinate checking of authorisations and armour Facilitate arrow collection and checking End of event report |
| Lists Officer VACANT | Co-ordinate list keepers for various rapier and heavy tournaments throughout GNW Liaise with Heavy and Rapier Marshals regarding tourney format Liaise with Herald-in-Charge to provide heralds for tournaments to announce rounds and winners End of event report |
| Trebuchet officer | Arrange trebuchets and transport to site Supervise set up Determine appropriate range and safety Coordinate required supplies with event stewards Coordinate range safety marshals Liaise with trebuchet ticket coordinator |
| Bunk and bedding coordinator | Determine number of usable bunks Arrange bedding for wayfarers Liaise with bookings officer Arrange bunks with access to power points for medical devices Promote lights-out/ quiet area policy |
| Children’s activities (up to 12 years) **must have a current Blue Card | Organise and schedule suitable activities for children aged under 12 Liaise with heavy marshal to provide a boffer marshal Organise assistants for children’s activities during event (must have a blue card if over 18) End of event report. |
| Youth Activities Officer (12-17 yrs) ** must have a current blue card VACANT | Plan Owlet Academy activities Co-ordinate assistants to run activities (must have a current blue card if over 18 yrs) Organise service opportunities for participants and track service points Liaise with stewards for required resources Liaise with appropriate marshals and activity officers regarding classes and activities if required End of event report |
| Amenities Officer VACANT | Monitor cleanliness of amenities (cleaning is performed by site caretakers daily, but spot cleaning may be required throughout the day) Restock toilet paper, hand towels, soaps, sanitiser and other hygiene products as required Empty bins when full if required. |
| Chirurgeon-in-Charge ** must have current CPR and first aid certificate or equivalent. VACANT | Arrange audit of first aid kits and advise stewards of anything required prior to the event Recruit chirurgeons to take shifts during the event and check credentials are up to date Arrange chirurgeon roster and manage changes if required during the event Ensure chirurgeons are briefed on required incident forms and understand the importance of completing them Notify stewards if emergency services are required and liaise with them as needed Collate incidence forms and provide end of event report. |
| Games officer VACANT | Plan Saturday night games on the Green after dinner, including some games to cater for those with physical limitations Co-ordinate assistants to help run and referee games if needed Liaise with Herald in Charge for heralds to assist with announcements for games and commentary if required. |
| Fire officer VACANT | Organise bonfire to be lit Friday, Sat and Sun evenings Co-ordinate fire watchers – responsible people over the age of 18 to continually attend fire while lit Ensure fire buckets are full of water and any other fire safety requirements are attended to Ensure fire is fully out if it is to be left unattended Liaise with constable as needed and report to stewards any incidents |
| Feastocrat / Food Coordinator VACANT | Responsible for overseeing the event catering and kitchen operations Coordinating the kitchen teams responsible for each meal Coordinating menus with each kitchen lead prior to the event Ordering & organising delivery of food for the event Pick up of needed supplies for kitchen crew during event Ensuring kitchen and all equipment is cleaned out at end of event Liaise with Herald in Charge for heralds to assist with announcements for meals End of event report |
| Kitchen Team Lead VACANT | Responsible for running a kitchen crew that you have gathered to prepare meals for either an event day (ie breakfast, Lunch & dinner for Saturday) or for a specific meal type (ie breakfasts every day or Sat night Feast). Meal planning and coordination with Feastocrat, catering to agreed dietary restrictions and allergens Preparing required ingredients and cooking equipment list for Feastocrat by required date Ensuring kitchen is kept clean and tidy – and cleaned up after your team’s shift Preparing agreed meals for the event |
| Transport Coordinator VACANT | Responsible for coordinating transport drivers to collect and drop off wayfarers from Beerwah train station Responsible for communicating with wayfarers needing collection or drop off from Beerwah train station to develop transport schedule |
| Heraldic & banners VACANT | Responsible for decorating event site with Northern Reaches heraldry through banners Responsible for decorating the Feasting Tent & Refreshment Tent with wall hangings and table decorations |
| Set up/Pack down leads VACANT | Lead teams of volunteers assisting with event infrastructure set up and pack down More than one person needed for this role so that the work can be divided amongst teams |
| Bookings Officer | Responsible for managing event bookings, including updating event booking sheet, emailing attendees with booking details Liaising with Baronial Reeve to ensure booking payments are recorded in event booking sheet Sending reminder emails to attendees who have not yet made payment End of event report Ensuring accommodation requests from bookings are recorded in the event booking sheet for the Bunk Coordinator |
| Gatekeeper | Responsible for ensuring the event gate is manned during the event Ensuring the people sign into the event, and overseas cash payments are taken and monies secured Ensuring all cash payments collected are given to the Baronial Reeve at the end of the event for deposit into bank Liaising with Bookings Officer and Bunk Coordinator to ensure up to date sign in sheets, and bunk and tent site allocation information is ready for sign in desk. Ensuring SCA policies for sign in – membership cards are shown, insurance indemnity forms for non-members etc – are followed.End of event report |
| Constable | Ensuring safety of the event site and attendees Ensuring SCA Code of Conduct is following by event attendees, including non-members Work to de-escalate situations where possible, and where needed, escalate serious issues with Event Stewards End of event report |
| Herald in Charge | Co-ordinate heralds to assist Lists with tourney announcements Co-ordinate heralds to be available on a schedule to make event related announcements If needed by visiting Crown, ensure there is a herald to assist with Court End of event report |
| Arts & Science Coordinator | Organise the event A&S competition, including theme, competition rules and judging Organise appropriate A&S classes by coordinating teachers wanting to teach a class Coordinate with Event Stewards to determine A&S class schedule, and any special requirements for classes End of event report |